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Canadian Association of University Teachers
Association canadienne des professeures et professeurs d'université

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Head, Archival & Special Collections, and Digital Initiatives Librarian

University of Guelph

The McLaughlin Library at the University of Guelph invites applications for a dynamic, creative, collaborative archivist or librarian to fill the position of head, Archival & Special Collections (A&SC), and digital archivist. This senior leadership position reports to the Associate University Librarian, Research, and is a member of the library’s management team. The head, A&SC, and digital archivist will provide strategic leadership and oversight for the A&SC team, while also establishing strategies and workflows to support the acquisition, appraisal, processing, curation, preservation, discovery of, and access to born-digital and digitized materials.


Head, Archival & Special Collections
 Oversee a team of eight to thirteen that includes professional librarians and archivists, assistants, support staff, and part-time student staff.
 Provide strategic leadership and oversight for the staff and operations of the A&SC team, including collection development; organization, maintenance and preservation of collections; reference and instruction; promotion and outreach services; development of digitization projects; cultivation of donor relations; budget management; workflow coordination and human resources management; and operational management of the department’s physical facilities.
 Act as a primary contact with donors, academic and community users and visitors, vendors, library and University personnel and a broad range of other library and archival organizations in all matters relating to the acquisition, preservation, and use of the library’s archival and special collections.
 Manage budgets for acquisitions, endowments, appraisals, and archival supplies.
 Develop and foster collaborations and partnerships with key stakeholders in the library, on-campus, and the wider community on projects that will promote and enhance the University of Guelph’s print and digital archival and special collections.
 As a member of the LMT, participate in the collaborative management of the library, including strategic planning, administrative coordination that includes policy development, alignment of services and programs with strategic objectives, assessment, and organizational culture and development.

Digital Archivist
 Develop strategies, policies, procedures, and workflows for acquiring, appraising, accessioning, describing, managing, processing and organizing, preserving, making discoverable, and providing access to born-digital and digitized materials.
 Collaborate with the Digital Strategy & Technology team on the integration of technologies, tools, software, and media for appraising, capturing, preserving, and providing access to digital collections. 

 An ALA accredited (or equivalent) master's degree in Archival Studies or Library Science, with a strong specialization in archives and records management.
 Minimum of five years of experience as an archivist or librarian in an archival setting, with increasing levels of responsibility (e.g. managing projects, resources, staff, budgets).
 Experience with all aspects of archival operations including understanding of contemporary archival practices, issues, standards, trends, donor relations, and emerging technologies.
 Demonstrated understanding of and appreciation for the purpose and structure of archival-related discovery, metadata, and access environments.
 Experience with metadata content, structure, and preservation standards including MARC, Dublin Core, EAD, RAD, ISAD(g), MODS, XML, archival linked data, etc.
 Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
 Demonstrated experience leading and managing complex projects, including developing proposals, timelines, budgets, and staffing plans.
 Experience leading reference and research services for users, with a demonstrated user-centered service philosophy and client focus.
 Exceptional ability to build partnerships with colleagues, users, and partners on campus and beyond, and to articulate priorities and values across a diverse constituency.
 Excellent written and verbal communication, presentation, and interpersonal skills.
 Evidence of participation in the community and a well-established record of scholarly activity.

All librarians at the University of Guelph are expected to engage in professional practice; scholarship, which includes research, study, professional development and scholarly and creative activities; and, University service and academic or professional service.

Interested applicants should submit the following materials:
1. A statement of interest in the position demonstrating how qualifications and experience relate to the responsibilities, duties, and required qualifications of the position,
2. A curriculum vitae, and
3. Names of at least three references, including, where possible, one direct supervisor, one peer/collaborator, and one direct report.

Please submit applications as a single PDF to by Friday, November 1, 2019. We anticipate that the first round of interviews (video conference) will take place the week of December 9, 2019 and on-campus interviews will take place the week of February 10, 2020. A position description is available upon request (email

The digital archivist position is a Continuing Appointment-track position that will be filled at the Assistant or Associate Librarian level. Salary will be commensurate with qualifications and experience and a comprehensive benefits package is provided. The head, Archival & Special Collections, role is a five-year term administrative appointment (renewable once) with a stipend at the Administrative Librarian II level.

All qualified applicants are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care, and/or medical). You are not required to disclose these obligations in the hiring process. If you choose to do so, the University will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

The University of Guelph acknowledges the Attawandaron people on whose traditional territory the University of Guelph resides and offer our respect to our Anishinaabe, Haudenosaunee and Métis neighbours as we strive to strengthen our relationships with them.

At the University of Guelph, fostering a culture of inclusion ( is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our institution.

If you require a medical accommodation during the recruitment or selection process, please contact Occupational Health and Wellness at 519-824-4120 x52674.